1. To inform the precise business objectives to participate in th,such as promoting US-produced goods and services or establishing marketinrepresentation abroad.  
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2. If the company wishes towithdraw from the event, a written notice must be sent to promoexport@ddec.pr.gov and the event coordinator’s e-mail.  Any company withdrawals after submitting the APPLICATIONFOR PARTICIPATION IN INTERNATIONAL EVENTS will pay the Department of Economic Development and Commerce (DDEC) a penalty of $1,000.00. DDEC will not be liable for any loss or damage theparticipant may incur because of the with drawal. However, if DDEC understands it cannot comply with the arrangement of B2B meetings, it will withdraw the company’s participation in the event with no charge or penalty.
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3. In case of a no-show and noncompliance with the trade event terms and conditions, the participatingcompany will reimburse DDEC in seven calendar days or less from the date of theoccurrence, all the funds from the DDEC invested in relation to itsparticipation.
4. To have information and product/company literature in appropriate quantities.
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5. The business meetings will beheld at each company headquarters. Each company representative must pay transportation costs for each business appointment. Assistance will be provided to coordinate ground transportation.
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6. In writing, notify the event coordinator if any company’s representatives will arrive in the country beforethe delegation does or plans to stay after the trade event ends.  The participant also agrees to notify us ifhe does not adhere to the trade event program.
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7. To notify the event coordinator if you ship samples or items for the trade event. If so, you mustin form any shipping or special storage requirements.
   
   1. To inform the precise business objectives to participate in,such as promoting US-produced goods and services or establishing marketing representation abroad. 
      ‍
   2. If the company wishes to withdraw from the event, a written notice must be sent to promoexport@ddec.pr.gov and the event coordinator’s e-mail.  Any company withdrawals after submitting the APPLICATION FOR PARTICIPATION IN INTERNATIONAL EVENTS will pay the Department of Economic Development and Commerce (DDEC) a penalty of $1,000.00. DDEC will not be liable for any loss or damage the participant may incur because of the withdrawal. However, if DDEC understands it cannot comply with the arrangement of B2B meetings, it will withdraw the company’s participation in the event with no charge or penalty.
      ‍
   3. In case of a no-show and noncompliance with the trade event terms and conditions, the participating company will reimburse DDEC in seven calendar days or less from the date of the occurrence, all the funds from the DDEC invested in relation to its participation.
   4. To have information and product/company literature in appropriate quantities.
      ‍
   5. The business meetings will be held at each company headquarters. Each company representative must pay transportation costs for each business appointment. Assistance will be provided to coordinate ground transportation.
      ‍
   6. In writing, notify the event coordinator if any company’s representatives will arrive in the country before the delegation does or plans to stay after the trade event ends.  The participant also agrees to notify us if he does not adhere to the trade event program.
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   7. To notify the event coordinator if you ship samples or items for the trade event. If so, you must form any shipping or special storage requirements.
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   8. To arrange and pay all costs associated with handling, documentation, freight, customs clearance, import duties, insurance, and other taxes related to samples or items for the trade event.
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   9. Provide the event coordinator with a copy of the samples' pro forma commercial invoice and any required customs form.
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   10. To arrange and pay all costs of moving the samples or event items to and from the airport to the event venue.
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   11. DDEC bears no liability for the shipping, risk of damage, or loss of samples and event items. This remains the sole responsibility of the participating company, and DDEC will not be liable to pay any compensation.
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   12. Each trade event participant has made all necessary arrangements for an entry permit visa, passport, and other travel documentation.
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   13. The company must complete the specialized training offered by PromoExport on the specified date and time.
       ‍Failure to comply with these provisions shall result in the company’s disqualification from participating in any future events.
   14. DO NOT refer to DDEC in anynon-business social media post that is not strictly related to the event.
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   15. That in any event coordinated by DDEC, competitors of the company could participate. DDEC reserves the sole discretion to accept a participating company and does not grant exclusive rights.
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   16. DDEC will not be liable for accident, sickness, hospitalization, loss, theft, or damage caused by a company representative participating in the event.
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   17. To verify if its employees'medical insurance can be used in the United States or a foreign country.  If not, we highly recommend buying travel insurance when purchasing an airline ticket.
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   18. To inform the event coordinator of a contact person and their telephone number in Puerto Rico incase of emergency.
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   19. To complete the Company’sSales Report. The company representative must incorporate all results and comments related to its participation in the document. The participatingcompany must14. DO NOT refer to DDEC in anynon-business social media post that is not strictly related to the event.
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   20. Failure to comply with these provisions shall result in the company’s disqualification from participating in any future events.
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   21. The company understands that it must comply with all the terms and conditions of participation in this agreement. Otherwise, the company may not be eligible to participate in future events or programs.  
   The DDEC reserves the sole discretion to accept or reject a company and may cancel or postpone the event at any time.  In this case, the company will be notified as soon as possible.        
8. To arrange and pay all costsassociated with handling, documentation, freight, customs clearance, importduties, insurance, and other taxes related to samples or items for the tradeevent.
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9. Provide the event coordinatorwith a copy of the samples' pro forma commercial invoice and any requiredcustoms form.
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10. To arrange and pay all costsof moving the samples or event items to and from the airport to the eventvenue.
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11. DDEC bears no liability forthe shipping, risk of damage, or loss of samples and event items. This remainsthe sole responsibility of the participant company, and DDEC will not be liableto pay any compensation.
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12. Each trade event participanthas made all necessary arrangements for an entry permit visa, passport, andother travel documentation.
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13. The company must complete thespecialized training offered by PromoExport on the specified date and time.
    ‍Failure to comply withthese provisions shall result in the company’s disqualification fromparticipating in any future events.
14. DO NOT refer to DDEC in anynon-business social media post that is not strictly related to the event.
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15. That in any event coordinatedby DDEC, competitors of the company could participate. DDEC reserves the solediscretion to accept a participant company and does not grant exclusiverights.
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16. DDEC will not be liable foraccident, sickness, hospitalization, loss, theft, or damage caused by a companyrepresentative participating in the event.
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17. To verify if its employees'medical insurance can be used in the United States or a foreign country.  If not, we highly recommend buying travelinsurance when purchasing an airline ticket.
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18. To inform the eventcoordinator of a contact person and their telephone number in Puerto Rico incase of emergency.
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19. To complete the Company’sSales Report. The company representative must incorporate all resultsand comments related to its participation in the document. The participatingcompany must14. DO NOT refer to DDEC in anynon-business social media post that is not strictly related to the event.
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20. Failure to comply withthese provisions shall result in the company’s disqualification fromparticipating in any future events.
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21. The company understands that it must comply with all the terms andconditions of participation in this agreement. Otherwise, the company may notbe eligible to participate in future events or programs.  

The DDEC reserves the solediscretion to accept or reject a company and may cancel or postpone the eventat any time.  In this case, the companywill be notified as soon as possible.